| |
How to Create a GroupMail Account and Choose Your Send Mode |
 |
| Articles Home - GroupMail 5 Tutorials - How to Create a GroupMail Account and Choose Your Send Mode |
 |
| Tuesday, January 17, 2006, 10:51 |
|
 |
|
| |
|
To create a new Account in Account Manager, open GroupMail and click on: Tools, Account Manager.
|
| |
Figure 1
|
| |
Figure 2
|
| |
|
Click NEW, to create a new Account.
|
| |
Figure 3
|
| |
You will now see an Account Properties box.
Enter a descriptive name for the account so you can easily identify it. Then enter your Name, Organization, Email address and Reply-to
address.
Next click the Delivery Options Tab. Here you will choose your method of sending, Authentication if required and connection options.
|
| |
Figure 4
|
| |
|
There are 4 different ways to get GroupMail to deliver your messages (see the Delivery Options drop down list below):
|
| |
Figure 5
|
| |
- Standard - this sends the messages through your ISP's or corporate SMTP Email Server
and it is typically the option we would recommend to most users. This is generally the more acceptable method of sending as many mail providers will require you to
authenticate through a mail server before they will allow your mail to reach their customers.
- Your ISP or Mail Provider may have a limit on the amount of email you can send. If this is the case, please
contact them as they may add you to a "white list", or upgrade you to a business account, so the remainder of your mail will be sent.
- It is also advisable to inform your ISP if you are sending a large amount of Email, as this will reduce the
chance of you been "black listed" as a spammer.
- Direct - this sends the messages directly from your system to each of your recipients. This
option works well for users who already run their own mail server or have a fixed IP address with a reverse DNS entry. For most dialup users we would not recommend this
option.
Note: Please be aware that a number of ISP's and Mail Providers will not accept mail sent direct from your PC if
you have a dynamically assigned IP. This is a security method used by them to reduce the number of potential unsolicited emails reaching their customers.
- With Direct Send, you will be able to send your mail direct to your recipients without the need for an SMTP
mail server. However as you may connect to the internet via your ISP, all internet traffic including your mail will be routed through them.
- If you find that your mail is being blocked by your ISP or your recipients mail provider, then you can contact
them to request that your mail be let through. This way, your Email address or IP address if static, will be added to a "white list". They may ask questions about the
content of your Email to satisfy their anti-spam policies.
- Outlook - if you are using the Microsoft Outlook client for your email then by using this option
GroupMail will route all your email through Outlook. This is useful if you are using Microsoft Exchange with no SMTP support enabled. As Outlook only supports 1
connection for sending, you may find this option slower than the others.
- Pickup - this option is useful for those running GroupMail on a system which is running an
SMTP delivery service (like the one included with IIS or Quiksoft's SMTP Express). GroupMail will deliver your Email to a folder on your PC and you will then configure your
SMTP software to "listen" for any mail that arrives within that folder. The SMTP software you choose to use will then send your Email to your recipients.
|
| |
| Back To Top |
| |
How to configure "Standard Send Mode" |
Choose 'Standard' from the Delivery Options section.
In the SMTP Server Settings, enter the address for your SMTP mail server as provided by your ISP. (Please see the bottom of this document
for a list of common Mail Servers).
|
| |
Figure 6
|
| |
If your Mail Provider requires you to use SMTP Authentication then tick the box for "Requires Authentication" and click the "Setup" button.
Your ISP or Mail Provider will be able to inform you if you need to Authenticate or not.
|
| |
Figure 7
|
| |
After you click the setup button, you will see the Authentication Settings box.
Tick the box for "Use SMTP Authentication (outbound)."
Choose the Encoding method used by your Mail Provider. This is "Auth Login" by default and is the most common.
Then enter your Email address and password suitable for the SMTP Email Server your specified earlier.
|
| |
Figure 8
|
| |
Click OK.
You then have the option to modify your connection settings or leave them as Default. (Connections = 3 : Pause every 25 messages for 5
seconds).
Connections Explained:
GroupMail Free Edition - Maximum Connections = 1
GroupMail Personal Edition - Maximum Connections = 3
GroupMail Business Edition - Maximum Connections = 256
The connections could be described as tunnels:
Imagine if you had 1 tunnel to send your Email through. Your mail will send, but this method can be slow if
you have a large number of Emails to send.
If you have 3 connections, then your mail can be sent through 3 different tunnels at the same time, so it is
three times faster at sending then just having 1 connection.
256 is the maximum connections you can have with the Business Edition and can be used if your ISP has
support for you to use all those connections. (You will need to check this with your ISP). However if you configure GroupMail to use 256 connections and your ISP only
supports, say 50 connections then GroupMail will use these 50 connections.
Some ISP's may limit the amount of bulk mail you can send within a certain time period. For example,
your ISP may only allow 100 Emails to be sent every 30 minutes. You can configure GroupMail to satisfy your ISP requirements by changing the pause time to 30 minutes
per 100 Emails sent.
|
| |
Figure 9
|
| |
How to configure GroupMail to send via "Direct Send Mode" |
|
To eliminate the use of your ISP's mail server, or your mail provider's server, you can use the Direct Send Mode option in GroupMail. Below
we explain how to create a second GroupMail account using a different Send Mode from Standard.
|
| |
Figure 10
|
| |
Enter the Account Manager settings as explained at the beginning of this document.
Create a new account as before, but on the Deliver Options choose "Direct" as your Send Mode.
In the image below, you can see the options that I have chosen for sending using Direct Send Mode.
|
| |
Figure 11
|
| |
I have ticked the box for "Retry on delivery failure" and set this to make 2 attempts at delivery on failure.
You can also see that I have ticked the box for "Route on error to this alternative Account". This means that if any of my mail sent Direct from
my PC fails more than twice, then GroupMail will then send the failed Direct sent mail using the Standard SMTP mode which will use my Mail Providers mail server.
This feature is very useful if any of your recipient's mail provider will not accept Email sent direct from your PC.
Note: Your mail will be sent direct from your PC rather than by your ISP's mail server, however as you connect to the internet via your
ISP, all internet traffic including Email will be routed through them. Therefore in some cases if you are having problems sending using Direct Send Mode then your ISP may
block port 25 on their web servers. This is a limitation imposed by your ISP to stop people from sending mail directly.
|
| |
| Back To Top |
|
|
|
| Support |
|
| Customer Login |
 |
| Testimonials |
| "Group Mail 5 is the easiest program I have ever worked with! I am blown away by how simple it is to use. I do a weekly Newsletter for a high school football team. I use GroupMail to manage a database of 150+ people (parents, players, coaches, students, fans, alumni, relatives of players). I can't believe how quick and easy it is to deliver this now. It used to take 10-20 minutes to send it via Outlook, and I was always 'choking' the SMTP server. Now, it takes about 2-3 minutes, and no failures. The interface is easy to follow - just an outstanding program!" | | Mike Coons, standardchange.com |
|
|
| Awards |
|
 |
|
|
